Asian Mycological Association
Constitution and By-Law 2016-03-28 14:16:58

Article I    Name  

The Association shall be known as the Asian Mycological Association (AMA) hereinafter referred as “The Association”.
The Asian Mycological Association is a non-profit organization representing Asian Mycologists, and also acts as Asia regional committee of International Mycological Association (IMA).

Use of the Association’s Name

Unauthorized use of the name Asian Mycological Association for advertising or other business ventures is prohibited.

Article II    Place of Business

Its  address  shall be place of the Chairman’s institution or at such other place as may from time to time be decided  by the Committee.
The  place of business of the Association shall not be changed without the prior approval of the Committee

Article III    LOGO

LOGO  - Unauthorized use of the logo of AMA for advertising or other business ventures is prohibited.

Article IV    Aims and Objects

a)    to provide mycologists a platform to interact and network

b)    to promote all aspects of mycology via congresses, symposia, workshops, dialogues and other activities

c)    to encourage collaborative research activities among members to push the frontiers of mycology

d)    to motivate young mycologists to excel in basic and applied research

Article V    Membership

a)    Membership is opened to Mycological Societies of any country and district in Asia.

b)    Application for membership shall be proposed to the Committee for approval.

c)    Every new member whose application has been approved as aforesaid shall be admitted as a member of the AMA and shall be entitled to all the privileges of membership.

Article VI    General Meeting and webpage

a)    The supreme authority of the Association is vested in a general meeting of the committee. At least one-half of the voting membership of the Association or the voting members present represent twice the total number of committee members, whichever is the lesser, must be present at a general meeting for its proceedings to be valid and to constitute a quorum.

b)    If half an hour after the time appointed for the meeting a quorum is not present, the meeting shall be postponed to a date (not exceeding 30 days) to be decided by the Committee; and if a quorum is not present half an hour after the time appointed for the postponed meeting, the members present shall have the power to proceed with the business of the day but shall not have the power to alter the rules of the Association or make any decision affecting the whole membership.

c)    A biannual general meeting of the Association shall be held in conjunction with AMC congress which will be held in locations decided by members based on a bidding system (bidding roles detailed in by-laws).

The business of the annual general meeting shall be:-
i.    To receive the minutes of the previous biannual general meeting,
ii.    To receive the Committee’s report on the working of the Association during the two years;
iii.    To deal with such other matters as may be put before it.
iv.    The current Asian Mycological Congress (AMC) host should transfer 1% registration fee to the next host of the AMC, with the witness of all committee members attending the general meeting.

The Secretary shall send to all members at least 30 days before the meeting an agenda of the meeting. Copies of minutes and reports will  be made available at the biannual meeting for the perusal of members.

An extraordinary general meeting of the Association shall be convened:-

a)    Whenever the Committee deems it desirable;

b)    At the joint request in writing of not less than twice the number of committee members, stating the objects and reasons for such meeting.

c)    An extraordinary general meeting requisitioned by members shall be convened for a date within thirty days of the receipt of such requisition.

d)    Notice and agenda for an extraordinary general meeting shall be forwarded by the Secretary to all members at least fifteen days before the date fixed for the meeting.

Paragraphs 6(1) and 6(2) of this rules regarding the quorum and the postponement of an annual general meeting shall apply also to an extraordinary general meeting, but with the provision that if no quorum is present after half an hour from the time appointed for a postponed extraordinary general meeting requisitioned by the members, the meeting shall be cancelled, and no extraordinary general meeting shall be requisitioned for the same purpose until after the lapse of at least six months from the date thereof.

The Secretary shall forward to all members a copy of the draft minutes of each biannual and extraordinary general meeting as soon as possible after its conclusion.

Webpage: AMA webpage will be maintained to keep Asian mycologists aware of mycological matters in the region.

Article VII    Committee

a)    A committee consisting of the following, who shall be termed the office-bearers of the Association, shall be elected at the biannual general meeting:-

A President
Two  Vice-Presidents
A Secretary
An Assistant Secretary
Country Reps….  Ordinary Committee Members

b)    Names for the above officers in paragraph (1) shall be proposed and seconded and election will be by a simple majority vote of the members at the general meeting. Terms will be four years. All the office-bearers shall be eligible for re-election for another four years.

c)    The function of the Committee is to organize and supervise the day-to-day activities of the Association and to make decisions on matters affecting its running within the general policy laid down by the general meeting. The Committee shall not act contrary to the expressed wishes of the general meeting without  prior reference to it and shall always remain subordinate to the general meeting. It shall furnish a report to each annual general meeting on its activities during the previous year.

d)    The Committee shall meet at least once every two years, a 30 days notice of each meeting shall be given to the members. The President acting alone, or not less than three of its members acting together may call for a meeting of the Committee to be held at any time. At least one half of the Committee members must be present for its proceedings to be valid and to constitute a quorum.

e)    In the event of the death or resignation of a member of the Committee, the Committee shall have the power to co-opt any other member of the association to fill the vacancy until the next election of office-bearers.

f)    The Committee shall give instructions to the Secretary and other officers for the conduct of the affairs of the Association. It may appoint such officers and such staff as it deems necessary. It may suspend or dismiss any officers or member of the staff for neglect of duty, dishonesty, incompetence, refusal to carry out the decisions of the Committee, or for any other reason which it deems good and sufficient in the interest of the Association.

g)    The Committee may appoint any sub-committee for any purpose arising out of or connected with any of the duties, functions and aims laid down under the rules. Any members can become members of these sub-committee.

h)    A country representative is a person who was nominated by the member mycological society. If there is no mycological society in a particular country, society with largest population of mycologist could nominate a country representative”.

Article VIII    Duties of Office-Bearers

a)    The President shall preside at all general meetings during his term of office, all meetings of the committee and shall be responsible for the proper conduct of all such meetings. He shall have the casting vote and shall sign the minutes of each meeting at the time they are approved.

      He shall, in conjunction with the Secretary and Treasurer sign all cheques on behalf of the Association.

b)    The Vice-presidents shall deputize for the President during the latter’s absence.

c)    The Secretary shall conduct the business of the Association in accordance with the rules, and shall carry out the instructions of the general meeting and of the Committee. He shall be responsible for conducting all correspondence and keeping all books, documents and paper except the accounts and financial records. He shall attend all meetings, and record all proceedings. He shall in conjunction with the President.

d)    The Assistant Secretary shall assist the Secretary in carrying out his duties and shall act for him in his absence.

e)    The Ordinary Committee Members shall carry out such duty as directed by the President or the Committee.

Article IX     Interpretation

a)    Between biannual general meetings the committee shall interpret the rules of the Association and when necessary, determine any point on which the rules are silent.

b)    Except where they are contrary to or inconsistent with the policy previously laid down by the general meeting, the decisions of the Committee shall be binding on all members of the Association unless and until countermanded by a resolution of a general meeting.

Article X     Advisor / Patron

The Committee shall if it deems fit and necessary appoint qualified persons to be the Advisor or Patron of the Association. The person appointed must give his consent in writing.

Article XI    Amendments of Rules.

These Rules shall not be amended except by resolution of a general meeting. Such amendments shall take effect from the date of their approval by the Registrar of Societies.